A well-designed reminder for a board meeting is a useful tool for communication that enhances the level of preparation and increases the effectiveness and efficiency of scheduled engagements. Reminders must be distributed in a timely manner and clearly communicate important information regarding the meeting such as the title of the meeting, the date and time, the location or agenda and virtual platform. Furthermore, they should also include a call to action encouraging attendees to confirm attendance and/or respond to any concerns or questions. A friendly tone, and the use a professional reminder template will encourage accountability from participants and reduce the chance of errors.
The email should begin with a an introduction that concisely reminds attendees of the purpose of the meeting. This will make them feel valued and will prevent them from missing out on the meeting because they forgot or didn’t realize its importance. Keep your subject line informative and concise. A condensed subject could limit the information you can communicate.
It’s best to send your reminders on a pop over to these guys regular basis prior to and up to the meeting, so that participants don’t forget or aren’t aware of the meeting. A first reminder sent a week prior to the meeting is a good place to begin with a follow-up on the day of the meeting. You may also want to consider sending a final reminder in the morning of the meeting, particularly for important sessions. Additionally, using an automated reminder for board meetings template can simplify this process and help ensure that everyone is aware of the meeting’s date, no matter their schedule.