It is important to limit access to sensitive files and documents in the event that your company keeps confidential information regarding deals or accounts, or if it handles sensitive employee and client information. Even if employees are trustworthy and proficient in security of documents, it only takes one small mistake to cause serious consequences to follow. Here are four tips that can help you limit the access to documents stored electronically to prevent a breach.
It is possible to block the threat actors from accessing secured files with two-factor or multiple-factor authentication protocols. The extra security layer prevents them from stealing usernames and passwords to access confidential information. It also helps to comply with regulations like GDPR and HIPAA.
Requiring an eSignature is another popular option for companies who want to keep those who don’t have permission out of private files. This lets businesses confirm the identity of an individual prior to allowing them to access private information. It also ensures maximum security because any changes to documents are able to be spotted.
The security level can be achieved through custom permissions that allow administrators to control the way go to website sensitive files are printed, opened and copied. Limitations can be imposed on the types of changes that a file may undergo like changing the text or design. Examine trails can also be added to these documents to permit administrators to monitor the activities and detect any unauthorized modifications made.
It’s also important to ensure that everyone in the office is aware of the importance of keeping information secure, both paper and digital files. This can be achieved by implementing a “clean desk” policy, which ensures all documents and papers are secured by passwords or locked away after an employee goes away from their workstation. All devices, like desktop computers, laptops or smartphones, are cleared of all data before they are powered off or disposed.